Should I adopt Google Keep?

In my series on working with tools in development, i felt it important to share this awesome tool that i have been using for a while. The tool none other than  Google Keep is the perfect tool for #productivity and daily organisational management out there. I have been using for a while now and it has kept me organised in my daily project work. Simply, Google Keep is a syncing notepad that connects to Google Drive. It also supports photo notes, voice notes, and checklists.  It’s ideal for quick note-taking on the go, anyone who appreciates simple, fast note-taking tools or to-do apps, or for saving notes on the desktop that you know you’ll need on your Android phone, like shopping lists, addresses, phone numbers, checklists and to-do lists, or conference call codes. Keep even supports Google Apps accounts, so you can use it with your own domain or a business account.

2017-08-28

The interface is colorful and easy to use. Those colors are actually organization tools that make it easy to tell your personal notes apart from your work-related ones, or your family-related ones, and so on.

Lets take a look at what keep can do;

1. Transcribe Text from Images

Keep has the ability to transcribe text from photographs. (As you see above, depending on the image, results can vary.) Just upload an image and then click the three dots in the menu below. This will prompt a pop-up menu. Select “Grab image text” and it will do its best to transcribe the words it finds (or thinks it finds) into searchable, editable text.

This little trick comes into handy if you want to easily access information on a business card, come across a sign that interests you, or want to revisit just about any print you’ve come across in your travels. Unfortunately, Keep’s tech doesn’t play so nicely with handwriting (at least not mine). Which is annoying considering Google has added handwriting recognition to a number of its other apps.

2. Keep Is Your Own Personal Stenographer

Ever have an absolutely brilliant idea while you’re on the move, but not have time to fiddle diddle with some touch-screen keyboard? Then, when you finally have a moment, you find that the brilliant idea was gone? Poof! Well, with Keep, you can just record a note into your device and it will be transcribed (fairly accurately in my experience) into a searchable, editable note.

Please note that Keep records audio as 3GPP files, which will probably work just fine on your mobile phone, but may not play on your older computer or laptop.

3. Set Reminders 

You can create a pop-up reminder in Keep, and it will show up elsewhere in your Google ecosystem (in your browser where Keep is open, in Google Now, or on your phone). Just click the icon resembling a finger with a string on it at the bottom of any post. Once you click that, you will prompt a pop-up menu that will allow you to set a reminder that can go off at a certain date/time or when you reach a certain location. You will then get notification in your browser or on your phone.

4. Easily Copy to Google Docs

Keep Google Doc
Since it’s part of the greater Google ecosystem, it would make sense that you could easily transfer a note in Keep into Google Docs. Just click the three dots at the bottom of a note and choose “Copy to Google Doc.” Then boom, it’s magically transformed into a Google Doc, which you’ll find conveniently in Google Drive.

5. Share and Collaborate With Others

Google Keep Share

Click the icon with the little plus sign next to a person and then you will share your note with someone else’s Keep. Then any changes one person makes will be reflected among all the people it is shared with. The original owner will have the ability to delete other users at any time. Maybe if I can actually convince others to use Keep, I’ll actually be able to use this function one day.

6. Filter Search

Google Keep Search
You might spend so much time searching creating and maintaining your notes that you might get overwhelmed by all the notes you’ve accumulated. Up at the top of the screen, there’s a handy search that allows you to find all the instances of a certain word or phrase. You can even filter further for notes that have been labeled a certain color, ones that have reminders, ones that have audio in them, etc. No knowledge will ever fall out of your brain ever again.
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